Privacy Policy

May 28, 2009

Information we collect and how we use it

The Digital Archives recognises that privacy is important.

Information we collect and how we use it:

For a full range of the services the The Digital Archives offers, we may collect the following types of information:

  • Information you provide – When you sign up for a free offering or paid service that requires registration, we ask you for personal information (such as your name, email address and an account password). For certain services, such as our Article Writing Service, we also request credit card or other payment account information which we maintain in encrypted form on secure servers.
  • Cookies – When you visit our site, we send one or more cookies – a small file containing a string of characters – to your computer or other device that uniquely identifies your browser. We use cookies to improve the quality of our service, including for storing user preferences, improving search results and tracking your preferences.
  • Log information – When you access The Digital Archives site, we automatically record information that your browser sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser.
  • User communications – When you send email or other communications to The Digital Archives, we may retain those communications in order to process your inquiries, respond to your requests and improve our services.
  • Affiliated – The Digital Archives Services on other sites – We offer some of our services on or through other web sites. Personal information that you provide to those sites may be sent to us in order to deliver the service. We process such information under this Privacy Policy. The affiliated sites through which our services are offered may have different privacy practices and we encourage you to read their privacy policies.
  • Links – The Digital Archives may present links in a format that enables us to keep track of whether these links have been followed. We use this information to improve the quality and effectiveness of our service and marketing processes.
  • Other sites – This Privacy Policy applies to The Digital Article services only. We do not exercise control over any other sites. These other sites may place their own cookies or other files on your computer, collect data or solicit personal information from you.

The Digital Archives only processes personal information for the purposes described in this Privacy Policy.

The Digital Archives processes personal information on our servers in the United States of America and in other countries. In some cases, we process personal information on a server outside your own country. We may process personal information to provide our own services.

Choices for personal information

When you sign up for a particular service that requires registration, we ask you to provide personal information. If we use this information in a manner different than the purpose for which it was collected, then we will ask for your consent prior to such use.

If we propose to use personal information for any purposes other than those described in this Privacy Policy we will offer you an effective way to opt out of the use of personal information for those other purposes. We will not collect or use sensitive information for purposes other than those described in this Privacy Policy, unless we have obtained your prior consent.

Most browsers are initially set up to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent.

You can decline to submit personal information to any of our services, in which case The Digital Archives may not be able to provide those services to you.

Information sharing

The Digital Archives only shares personal information with other companies or individuals outside of The Digital Archives in the following limited circumstances:

  • We have your consent. We require opt-in consent for the sharing of any sensitive personal information.
  • We have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against harm to the rights, property or safety of The Digital Archives, its users or the public as required or permitted by law.

If The Digital Archives becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, we will ensure the confidentiality of any personal information involved in such transactions and provide notice before personal information is transferred and becomes subject to a different privacy policy.

Please contact us at the address below for any additional questions about the management or use of personal data.

Information security

We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data.

We restrict access to personal information to The Digital Archives employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.

Data integrity

The Digital Archives processes personal information only for the purposes for which it was collected and in accordance with this Privacy Policy. We review our data collection, storage and processing practices to ensure that we only collect, store and process the personal information needed to provide or improve our services or as otherwise permitted under this Policy. We take reasonable steps to ensure that the personal information we process is accurate, complete, and current.

Enforcement

The Digital Archives regularly reviews its compliance with this Privacy Policy. Please feel free to direct any questions or concerns regarding this Privacy Policy or The Digital Archives’s treatment of personal information by contacting us through this web site or by writing to us at

The Digital Archives

Head Office

PO BOX 647

London SW19

UK

When we receive formal written complaints at this address, it is The Digital Archives’s policy to contact the complaining user regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between The Digital Archives and an individual.

Changes to this Privacy Policy

Please note that this Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent, and we expect most such changes will be minor. Regardless, we will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). Each version of this Privacy Policy will be identified at the top of the page by its effective date, and we will also keep prior versions of this Privacy Policy in an archive for your review.

If you have any additional questions or concerns about this Privacy Policy, please feel free to contact us any time through this web site or at

The Digital Archives

Head Office

PO BOX 647

London SW19

UK